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EXECUTIVE ASSISTANT TO CEO
HIRING DATE
Immediately
SALARY RANGE
¥350,000 to ¥500,000/ month
(Negotiable based on skillset)
NECESSARY SKILLSET
  • 4-year bachelor's degree

  • Minimum of 5 years relevant work experience

  • Fluent Japanese

  • Business level English

  • Good PC skills (Word, PowerPoint, Excel, etc)

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.

 

The Executive Assistant also serves as a liaison to the board of directors, investors, and senior management teams; organizes and coordinates executive meetings, external relations (Sales, Marketing, and Press) efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, and results-driven.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

 

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

ROLES AND RESPONSIBILITIES

Executive Support

  • Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

  • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.

  • Communicates directly, and on behalf of the President and CEO, with Board members, management teams, investors, clients, and others, on matters related to CEO's initiatives.

  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

  • Provides a bridge for smooth communication between the President's office and internal / external teams; demonstrating leadership to maintain credibility, trust and support with senior management staff.

  • Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.

  • Provides leadership to build relationships crucial to the success of Luxurique, and manages a variety of special projects for the President, some of which may have organizational impact.

  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, gifts, and other tasks that facilitate the CEO's ability to effectively lead the company.

  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

  • Works with Marketing and PR for any media related inquiries

 

 

Board/Investor Relations Support and Liaison

  • Serves as the President's administrative liaison to Luxurique’s board of directors (to be placed shortly) and to its investors.

  • Coordinates and plans team meetings, board meetings, and investor meetings as well as travel arrangements, lodging, and meal planning as needed for those meetings.

  • Maintains discretion and confidentiality.

  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending meetings as needed.

  • Assists in coordinating the agenda of senior management team meetings, off-sites, and all-staff meetings

  • Ensures that the President's bio is kept updated and responds to requests for materials regarding the President including PR requests

  • Edits and completes first drafts for written communications

  • Follows up on contacts made by the President and supports the cultivation of ongoing relationships

QUALIFICATIONS
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.

  • Expert level written and verbal communication skills in Japanese, Business level English.

  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.

  • Emotional maturity.

  • Highly resourceful team-player, with the ability to also be extremely effective independently.

  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.

  • Forward looking thinker, who actively seeks opportunities and proposes solutions

  • Have a proactive, self-starter mindset

EDUCATION AND EXPERIENCE REQUIREMENTS
  • Bachelor's degree required.

  • Native and strong Japanese, minimum Business English with over 800pt for TOEIC or equivalent.

  • Minimum 5 years work experience.

  • Experience and interest in internal and external communications, partnership development, and hospitality.

  • Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Please contact recruiting@luxurique.com with your details to apply for this position